Who we are
We are the Waddesdon School Association (WSA), a registered charity set up to fundraise for Waddesdon School.
Our website address is: https://wsa.waddesdonschool.com.
What data we process
If visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
If you use the contact form, we will use the details you provide (including name and email address) to reply to you. those details will be sent to an email account monitored by a member of the WSA committee who will process the enquiry.
How we process data
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
If you use the contact form, your details may be stored indefinitely in our email archive so that we have a record of the enquiry. Your individual rights under UK GDPR are unaffected though (see below).
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. For further information on rights under UK GDPR, see here.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Basis for processing data
As detailed above, we process very little personal data about you but, for any that we do process, we use the legal basis of legitimate interests to do so. You can ask via the contact form for your personal data to be removed and, where possible, we will do so.